Documentation

The teacher coordinator must insure that they have the following photocopied documents from all participants, including teacher and parent chaperones:

• copies of student passports
• medical plan and number
• extended health care information
• travel medical and insurance information (if purchased)
• special medical and dietary requirements
• passports
• Visa for non-Canadians (contact the local Japanese consulate)

One set of documents will be taken on the trip, and the second set should remain with the home school.

In addition, the coordinator should provide the school with a copy of all contact names, telephone numbers and addresses in Japan and of the travel agent.